Club Grants
Club grants are for you to promote your club, buy equipment, run events and support the on-going costs of running your club.
To be eligible to apply for club grants, your club must be affiliated to Te Tira Ahu Pae and have a minimum of 6 student members.
Funding to help your club thrive.
-
Club grants are broken into 4 Grant Quarters (GQ). Clubs can apply for a grant at any stage within each quarter, however there is a cap on how much funding a club may apply for in that GQ period which is dependent on the club's student membership. Your campus clubs' coordinator can give you more information on this.
Grant Quarters:
1 January – 31 March
1 April – 30 June
1 July – 30 September
1 October – 1 December
Funding Caps:
Students Benefiting: 6 - 100
$ Cap: Up to $1,500Students Benefiting: 101 - 200
$ Cap: Up to $3,000Students Benefiting: 201+
$ Cap: Up to $4,000As the grant fund is limited, grants may not always be approved up to the maximum cap.
-
Below are the types of grants clubs are able to apply for. Clubs should be aware that there is always going to be a cost they will be required to cover. The maximum funding shown, is not necessarily how much you will be granted.
General Grant – Up to 70%: Most applications will fall within this category. Meeting and event costs, equipment, uniforms, and promotion etc.
Start-up Grant – Up to 100%: Essential equipment for new clubs, or funding to help a new club get established. This can also be awarded to a club that has been dormant for more than 1 year.
Health and Safety Grant - Up to 70%: Items that have a clear link to improving health and safety of club members, e.g., First aid kits/training, other safety equipment etc.
Registration Grant – Up to 40%: To cover the costs of event or tournament entry/registration or to affiliate to an external body.
Travel/Accommodation grant – Up to 70%: To cover costs associated with traveling and accommodation within New Zealand (e.g. petrol, vehicle hire, motel accommodation). Food is NOT included in this grant type.
Grants cannot be used for any of the below:
to pay off a club debt
to purchase alcohol
Projects outside of New Zealand
if you have already spent the money (or do so before finding out if your grant was successful)
-
Quotes/Proof of Costing
You will need to show that you have priced accurately how much your project is going to cost. This can be in the form of quotes, or screenshots of the prices of the things you will be spending money on.Budget
You will need to demonstrate that your club will be able to afford the project you are applying for. By using our budgeting template, you can demonstrate income flows and how you will be covering the costs of your project.Click here to download our Budgeting Template
Membership List
A membership list is the easiest way to demonstrate how many students are going to benefit from your application being approved. A club must have a minimum of 6 members to receive a grant.Click here to download our Membership List Template
Cover Letter (Not Compulsory)
A Cover Letter is able to tell us more about your project that may not be overtly obvious. While not necessary, it may make processing your application faster and more favorable. -
Post-Grant Reporting
Every grant must have a post-grant report supplied. This is a short paragraph that describes how you spent the money and the benefits your club and members received from having received a grant. A club will not be eligible for a grant if they have an outstanding post-grant report.Click here to complete the Post-Grant Report
Reimbursement
If you have spent grant money, you can be reimbursed upon supply of proof of purchase.